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TITLE: Receptionist/Secretary
REPORTS TO: Director-March for Babies & Operations
LOCATION: Chicago, IL
REASON FOR OPENING: Replacement
POSITION PURPOSE:
Process and direct telephone calls to/for March for Babies staff, and as available, for the Illinois chapter. Provide medium technical (computer/Microsoft Word and Excel, Access) assistance to the March for Babies Staff. Provide clerical support to the Operations and March for Babies Departments.
POSITION RESPONSIBILITIES:
Operations responsibilities include:
- Answer telephones and take messages route calls to appropriate staff.
- Assist in preparing and entry of data into CWMS/FRED
- Assist with mail (both incoming and outgoing). Parcels, boxes and packages should immediately be directed to recipient.
- Assist with other miscellaneous tasks.
- Donor acknowledgement letters sent accurately.
March for Babies responsibilities include:
- Sending supplies, answering phone calls and email in regards to March for Babies; making phone calls to team and/or volunteers for follow up.
- Ordering supplies and assisting with mailings.
- Working with volunteers in the office.
- Send out meeting reminders and do follow up; Create and update flyers; Walk data entry.
- Assist State March for Babies Director with specific tasks as needed.
- Assist March for Babies staff with any additional tasks as needed.
QUALIFICATIONS REQUIRED:
- High School diploma or better with some verbal and writing skills required.
- 1-2 years of experience
- Familiar with e-mail/Microsoft Outlook
- Ability to manage multiple tasks, flexible, calm demeanor
- Computer skills – MS Office preferred, Excel
Vickie Thornley, March for Babies, Director
Email: Vthornley@marchofdimes.com &
Joe Beczak, Operations/Director
Email: Jbeczak@marchofdimes.com
March of Dimes
Illinois Chapter
111 West Jackson, Suite 2200
Chicago, IL 60604
Fax: 312.435.0988 or 0966
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